I think we all know how hard it can be to stay focused and I think we can all agree that working smart is so more efficient compared to just working hard. So being productive, beating procrastination and working effiecinetly is so important. So I’m here to share my top 5 Productivity Hacks and Tips.
But as always if you’re more of a video or visual person you can find the YouTube Video Here:
So this first productivity hack is something that I do religiously before I even start working because the environment where you’re working can totally boost or screw up your productivity and focus. I swear a cluttery messy environment leads to a cluttery messy mind. I think it’s super important just to take five, 10 minutes, whatever you need to do, just to make sure that your environment is tidy. Give yourself that clean slate to get everything you need to get done, done.
Bonus on top of that, I’m someone who gets very inspired by where I’m working. So not only does it need to be cleaned, but I also want it to be kind of aesthetically pleasing. So go buy or get things from around your house and kind of spruce up the area that you’re working. I’m still quite the minimalist but lighting a candle, or getting a desk calendar or books to add a little bit more to the atmosphere to get you a bit more excited and encouraged about working totally helps.
Tip number two is write down your to-do list. And you’re kind of like, well, duh, right? I mean, it’s kind of obvious, but here’s a couple of tips with that. Number one is to make sure that you do this either first thing in the morning, or right before you go to bed the night before. And the reason being is so that literally you can hit the ground running and you know exactly what it is that you have to do.
Secondly, get super micro with your list. Like brain dump level, write down the obvious work, school or standard things. But also write down to take your vitamins, to walk your dog, to read.
Well you now can organize all your micro tasks, schedule them and get them in order so you don’t have 100 things popping up in your head that will pull your focus as you try to chase each one. Also increases the likelyhood that you’ll get it all done instead of leaving it up to chance.
Time blocking has honestly been one of the biggest things that have helped my productivity because I don’t know about you, but being super laser-focused on one task at a time makes a world of a difference. I love getting in the zone and getting lost in my work.
So right after I brain dump my to-do list I love using Google calendar (or recently I’ve been playing around with ClickUp) and I literally take my to-do list, look at the big chunks of tasks that I have to do and I just mark out huge blocks in my timeline.
I can get a little overzealous. I think I can do a hundred things in like 2 hours and then I end up getting stressed out when one thing takes longer and bleeds over until my next block wich really isn’t that efficient. So be a bit conservative with your time, give yourself a nice buffer, and allow enough time for you to get in the zone with your tasks.
Our brains actually better when we have that in the zone moment and that works really well when we group similar tasks together. So for example, if you’re a business owner and you have to do content creation, that means not doing things like writing out the post, shooting the content, and posting in the same time block, because those are actually different kinds of activities using different parts of our brain.
So instead, scheduling a chunk of time just for writing and writing all your captions from the entire week. Shoot all your content at once. And that’s the only thing you’re doing. That way we can actually maximize on how our brains work and make the most of it.
Better yet, and this obviously depends so much on what your work is, but also assign days for certain kinds of tasks that were even better. So instead you have one day that you do your writing another day that you do your shooting, or maybe it’s one day that you study for a certain kind of thing, or you work on a certain kind of project. And that allows you to wake up that morning and you know, you could do that uninterrupted.
Instead of having a ton of meetings or other things pulling out attention and breaking our focus. I know there are times we can’t really control that, but having for example Thursdays be your meeting days so you know you have to talk to people and you won’t have that interrupt your focus on other days. Instead of scrambling our brains jumping from creative tasks to analytical tasks to meetings this way we can be so much more functional.
So this next productivity hack is a game-changer. The whole premise is that you work in chunks of time and then you give yourself breaks. Because breaks are still an essential part of maximizing our productivity. We can’t just go, go, go all the time, we’re not machines. So having those little moments that you relax your brain and give ourselves breaks actually helps us be more productive and actually have more energy for the work that we have to do. Getting burnt out is something we want to avoid if we want to be productive.
That’s literally going to shut us down and have us give the worst kind of work. I’ve been there before and it’s not helpful. So the way the Pomodoro method works is that you work in quarter chunks. So you basically for 25 minutes and you set a timer and then you have a five minute break and then 25 minutes, you repeat that three times and the last 25 minute chunk, the fourth time, you’re going to take a 30 minute break afterward. I find that this method is super helpful because again, you’re working on the same task, according to your time-blocking, but now you’re able to introduce some little breaks. So you can go and get like a cup of tea or a cup of coffee or whatever.
And then your 30-minute break, you can plan for lunch, a walk with your dog, or scrolling on TikTok, whatever you want to do. It’s kind of like a little reward. You have to sit down and focus, get in the zone and then you get a little treat at the end after you do that. And this is a proven method that has been used for like ever.
If you haven’t heard of the Forest App you need this in your life to help with both the Pomodoro timer AND getting in a distraction-free zone. Because while you’re timer is going, it also blocks your phone so you can’t use any apps (or your tree will die which is totally depressing).
If you know me, I rave about this app, totally not sponsored but it’s the best. I don’t know of another app that can just like lock your phone. I find that the best thing to be efficient is to be distraction-free so literally do what it takes to get rid of anything that will pull your attention like your phone, or social media. There are also some apps or browser extentions you can use for your computer that block certain websites for a certain time frame.
If you’re like me through and some of your work tasks still involve needing your phone you can turn on Do Not Disturb (if you have iPhones or Macs) to block incoming calls or texts. Or get even more extreme like me and turn off all notifications so I don’t have email notifications or text notifications pulling my attention which helps me be in turn to be the most productive.
So that concludes my five productivity hacks on how to be productive. I hope this was super helpful for you guys. Let me know what your favorite hack was.